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Blog/ChatGPT Prompts for Business — 80+ Free Templates (2026)
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ChatGPT Prompts for Business: 80+ Free Templates for Every Function

March 2026
22 min read
BusinessChatGPTStrategyOperationsFree Templates

TL;DR

  • 80+ copy-paste ChatGPT prompts for business professionals
  • Covers strategy, operations, finance, hiring, meetings, competitors, and more
  • Works with ChatGPT, Claude, and Gemini
  • Replace {{placeholders}} with your details and paste into any AI
  • Save favorites to your free AI Prompt Library

Why Business Teams Need Structured AI Prompts

Most business professionals use ChatGPT the same way: type a vague question, get a vague answer, give up. The problem isn't the AI — it's the prompt.

A well-structured prompt tells the AI your role, context, constraints, and desired output format. The result? First-draft strategy documents, meeting agendas, financial models, and competitive analyses that actually save time instead of creating more editing work.

This guide includes 80+ battle-tested prompts organized by business function. Every prompt uses {{placeholders}} you replace with your specific details. Copy, customize, paste into ChatGPT (or Claude, or Gemini), and get useful output in seconds.

Table of Contents

  • 1. Strategy & Planning (12 prompts)
  • 2. Operations & Processes (10 prompts)
  • 3. Finance & Budgeting (10 prompts)
  • 4. Hiring & Team Management (10 prompts)
  • 5. Meetings & Communication (10 prompts)
  • 6. Competitor & Market Analysis (10 prompts)
  • 7. Customer & Product (10 prompts)
  • 8. Legal & Compliance (8 prompts)

1. Strategy & Planning Prompts

From annual plans to market entry decisions, these prompts help you think through strategy systematically.

1

Annual Business Plan Outline

Create a structured plan for the year ahead

Create a detailed annual business plan outline for {{company_name}}, a {{industry}} company with {{revenue_range}} in annual revenue and {{team_size}} employees. Include these sections: 1. Executive summary (3 key priorities) 2. Market analysis and competitive positioning 3. Revenue targets and growth levers 4. Product/service roadmap 5. Marketing and sales plan 6. Hiring plan 7. Budget allocation by department 8. Key milestones by quarter 9. Risk assessment and mitigation Current challenges: {{top_3_challenges}} Growth target: {{target_percentage}}% year-over-year
2

SWOT Analysis Generator

Structured strengths/weaknesses/opportunities/threats

Perform a detailed SWOT analysis for {{company_name}} in the {{industry}} industry. Company context: - Founded: {{year}}, {{location}} - Revenue: {{revenue}} - Team size: {{employees}} - Key products/services: {{offerings}} - Target market: {{target_customers}} For each quadrant provide 5-7 specific, actionable items. Avoid generic statements — every point should reference our specific business context. After the SWOT, provide a 3-point action plan that leverages our strengths to address our biggest threat.
3

OKR Framework Builder

Set quarterly objectives and key results

Create a set of OKRs (Objectives and Key Results) for {{department/company}} for Q{{quarter}} {{year}}. Context: - Company stage: {{startup/growth/mature}} - Top priority: {{main_goal}} - Team size: {{number}} - Current challenges: {{challenges}} Generate 3 objectives, each with 3-4 measurable key results. Each key result should: - Be specific and quantifiable - Have a clear owner - Be achievable but ambitious (70% confidence) - Include a baseline and target number Format as a table with: Objective | Key Result | Owner | Baseline | Target | Status
4

Market Entry Analysis

Evaluate a new market opportunity

Analyze the viability of {{company_name}} entering the {{new_market}} market. Current business: - Core offering: {{current_products}} - Revenue: {{current_revenue}} - Target customer: {{current_customer}} New market details: - Market size estimate: {{TAM_estimate}} - Key competitors: {{competitor_names}} - Regulatory considerations: {{any_known_regulations}} Provide: 1. Market attractiveness score (1-10) with justification 2. Our competitive advantages and disadvantages 3. Required investment estimate (people, technology, time) 4. Go/no-go recommendation with 3 conditions for success 5. Recommended entry strategy (build, buy, partner) 6. 12-month milestone plan if we proceed
5

Pricing Strategy Workshop

Evaluate and optimize pricing

Help me analyze and optimize pricing for {{product/service}}. Current state: - Current price: {{price}} - Cost to deliver: {{cost}} - Current margin: {{margin}}% - Competitor pricing: {{competitor_prices}} - Customer segment: {{target_customer}} - Monthly volume: {{units_sold}} Analyze: 1. Price elasticity estimate based on the market 2. Value-based pricing calculation 3. 3 pricing tiers with feature differentiation 4. Psychological pricing tactics to apply 5. Discount/promotion strategy 6. Price increase communication plan if raising prices 7. Expected revenue impact of each recommendation
6

Quarterly Business Review Deck

Structure a QBR presentation

Create an outline for a Quarterly Business Review presentation for Q{{quarter}} {{year}}. Company: {{company_name}} Audience: {{board/leadership/investors}} Performance data: - Revenue: {{actual}} vs {{target}} ({{percentage}}% of target) - Key wins: {{top_3_wins}} - Key misses: {{areas_below_target}} - Customer metrics: {{NPS/churn/growth}} Structure the deck as: 1. Executive summary (1 slide, answer-first) 2. Financial performance vs plan 3. Product/service milestones 4. Customer health scorecard 5. Team and hiring update 6. Risks and mitigation 7. Next quarter priorities (3 max) 8. Asks from leadership For each slide, provide the key message and 3-4 bullet points.
7

Business Model Canvas

Map your entire business model on one page

Create a Business Model Canvas for {{company_name}}. Brief description: {{what_the_company_does}} Stage: {{idea/startup/growth/mature}} Industry: {{industry}} Fill in all 9 blocks with 3-5 specific points each: 1. Customer Segments 2. Value Propositions 3. Channels 4. Customer Relationships 5. Revenue Streams 6. Key Resources 7. Key Activities 8. Key Partnerships 9. Cost Structure After the canvas, identify the 2 riskiest assumptions and suggest experiments to validate each.
8

Scenario Planning

Prepare for multiple futures

Create three strategic scenarios for {{company_name}} over the next {{timeframe}}. Industry: {{industry}} Current revenue: {{revenue}} Key uncertainty: {{main_variable}} (e.g., regulation, technology shift, competitor move) For each scenario (optimistic, base case, pessimistic): 1. Narrative description (2-3 sentences) 2. Key assumptions 3. Revenue impact estimate 4. Required strategic response 5. Early warning signals to watch for 6. Trigger points for action End with a "no regret" actions list — moves that are smart regardless of which scenario plays out.
9

Partnership Evaluation

Assess a potential business partnership

Evaluate a potential partnership between {{our_company}} and {{partner_company}}. Our company: {{our_description}} Partner: {{partner_description}} Proposed partnership: {{partnership_type}} Analyze: 1. Strategic fit (complementary strengths, shared goals) 2. Financial terms to negotiate 3. Risks and mitigation strategies 4. Integration complexity 5. Exit clauses to include 6. Success metrics (KPIs to track) 7. Go/no-go recommendation with conditions
10

Revenue Diversification Plan

Reduce dependence on a single revenue stream

Our company {{company_name}} generates {{percentage}}% of revenue from {{primary_source}}. Create a revenue diversification plan that: 1. Identifies 5 potential new revenue streams based on our existing capabilities 2. Ranks each by: revenue potential, time to market, investment required, risk 3. Provides a phased rollout plan (6/12/18 months) 4. Estimates revenue contribution at steady state 5. Identifies cannibalization risks with existing offerings Industry: {{industry}} Core competency: {{what_we_do_best}} Annual revenue: {{current_revenue}}
11

Decision Matrix

Compare options systematically

Help me make a decision between these options: {{option_1}}, {{option_2}}, {{option_3}}. Context: {{decision_context}} Timeline: {{when_decision_needed}} Budget: {{budget_if_relevant}} Create a weighted decision matrix with these criteria: - {{criterion_1}} (weight: high/medium/low) - {{criterion_2}} - {{criterion_3}} - {{criterion_4}} - {{criterion_5}} Score each option 1-5 on each criterion, calculate weighted totals, and provide a recommendation with confidence level.
12

Investor Update Email

Monthly/quarterly investor communication

Write a concise investor update email for {{company_name}}, {{month/quarter}} {{year}}. Metrics: - MRR/Revenue: {{amount}} ({{change}}% MoM) - Burn rate: {{burn}} - Runway: {{months}} months - Key metric: {{custom_metric}}: {{value}} Highlights: {{top_2_wins}} Challenges: {{top_challenge}} Ask: {{what_you_need_from_investors}} Keep it under 400 words. Lead with metrics, be honest about challenges, end with a clear ask. Tone: confident but transparent.

2. Operations & Process Prompts

Streamline workflows, write SOPs, and improve operational efficiency.

13

Standard Operating Procedure (SOP)

Document a repeatable business process

Write a detailed SOP for {{process_name}} at {{company_name}}. Process overview: {{brief_description}} Who performs it: {{role/team}} Frequency: {{daily/weekly/monthly/as-needed}} Tools used: {{software/tools}} Include: 1. Purpose and scope 2. Prerequisites and access needed 3. Step-by-step instructions (numbered, with screenshots placeholders) 4. Decision points (if X then do Y) 5. Quality checks at each stage 6. Troubleshooting for common issues 7. Escalation path 8. Version history table
14

Process Improvement Analysis

Find bottlenecks and optimize workflows

Analyze the following business process for improvement opportunities: Process: {{process_name}} Current steps: {{list_current_steps}} Time to complete: {{current_duration}} Error rate: {{frequency_of_mistakes}} People involved: {{roles}} Identify: 1. Bottlenecks and their root causes 2. Steps that could be automated 3. Steps that could be eliminated 4. Handoff points that create delays 5. Proposed optimized workflow 6. Expected time savings 7. Implementation priority (quick wins vs. larger projects)
15

Vendor Evaluation Scorecard

Compare vendors/tools systematically

Create a vendor evaluation scorecard to compare {{vendor_1}}, {{vendor_2}}, and {{vendor_3}} for {{use_case}}. Requirements: - Must-haves: {{critical_features}} - Nice-to-haves: {{desired_features}} - Budget: {{budget_range}} - Team size: {{users}} - Integration needs: {{existing_tools}} Score each vendor on: 1. Feature completeness (1-5) 2. Pricing value (1-5) 3. Ease of implementation (1-5) 4. Support quality (1-5) 5. Scalability (1-5) 6. Security/compliance (1-5) Provide a weighted total and recommendation.
16

Automation Opportunity Audit

Find tasks to automate

Audit my team's workflow for automation opportunities. Team: {{team_name}} ({{size}} people) Primary tools: {{tools_used}} Recurring tasks: {{task_1}} — {{frequency}}, {{time_spent}} {{task_2}} — {{frequency}}, {{time_spent}} {{task_3}} — {{frequency}}, {{time_spent}} {{task_4}} — {{frequency}}, {{time_spent}} {{task_5}} — {{frequency}}, {{time_spent}} For each task, assess: 1. Automation feasibility (high/medium/low) 2. Recommended tool or approach 3. Implementation effort 4. Hours saved per month 5. ROI calculation Prioritize by hours saved / implementation effort.
17

KPI Dashboard Design

Define the right metrics to track

Design a KPI dashboard for the {{department}} team at a {{company_type}} company. Team objectives: {{top_3_goals}} Current tools: {{analytics_tools}} Reporting cadence: {{daily/weekly/monthly}} For each KPI, specify: 1. Metric name and definition 2. Data source 3. Target/benchmark 4. Update frequency 5. Owner 6. Red/yellow/green thresholds Group KPIs into: Leading indicators, Lagging indicators, Health metrics. Limit to 12 total KPIs — fewer is better.
18

Change Management Plan

Roll out a new process or tool

Create a change management plan for implementing {{change_description}} at {{company_name}}. Affected teams: {{teams}} Timeline: {{start_date}} to {{end_date}} Stakeholders: {{key_people}} Expected resistance: {{concerns}} Include: 1. Change impact assessment 2. Stakeholder communication plan (who, what, when) 3. Training plan 4. Pilot group and rollout phases 5. Success metrics 6. Feedback collection mechanism 7. Risk mitigation for adoption challenges
19

Project Charter

Define scope and get alignment before starting

Write a project charter for {{project_name}}. Background: {{why_this_project}} Sponsor: {{executive_sponsor}} Project lead: {{name}} Budget: {{amount}} Timeline: {{start}} to {{end}} Include: 1. Problem statement 2. Project objectives (SMART) 3. Scope (in scope / out of scope) 4. Key deliverables 5. Milestones and dates 6. Team members and roles 7. Dependencies and assumptions 8. Risks and mitigation 9. Success criteria
20

Incident Post-Mortem

Learn from failures without blame

Write a blameless post-mortem for the following incident: Incident: {{brief_description}} Date: {{date}} Duration: {{how_long}} Impact: {{customers_affected, revenue_lost, etc.}} Root cause: {{what_went_wrong}} Structure: 1. Incident summary (what happened, timeline) 2. Impact assessment 3. Root cause analysis (5 Whys) 4. What went well in the response 5. What could be improved 6. Action items (owner, deadline, priority) 7. Lessons learned Tone: factual, constructive, forward-looking. No blame.
21

Remote Work Policy

Define clear remote/hybrid work guidelines

Draft a remote work policy for {{company_name}}, a {{company_size}}-person {{industry}} company. Current setup: {{fully_remote/hybrid/office_first}} Time zones: {{range}} Core collaboration hours: {{hours}} Cover: 1. Eligibility and approval process 2. Work schedule expectations 3. Communication norms (response times, channels) 4. Equipment and stipend policy 5. Performance measurement 6. Security requirements (VPN, device management) 7. In-person gathering cadence 8. Expense reimbursement Keep it practical and concise — under 2 pages.
22

Capacity Planning

Forecast team resource needs

Help me plan team capacity for Q{{quarter}} {{year}}. Team: {{team_name}} ({{current_headcount}} people) Upcoming projects: - {{project_1}}: {{estimated_hours}}, priority {{high/medium/low}} - {{project_2}}: {{estimated_hours}}, priority {{high/medium/low}} - {{project_3}}: {{estimated_hours}}, priority {{high/medium/low}} Available capacity: {{total_hours}} (after meetings, admin, PTO) Calculate: 1. Total demand vs. supply gap 2. Utilization rate per person 3. Projects at risk of delay 4. Hiring recommendation (if any) 5. Prioritization recommendation if we're over capacity

3. Finance & Budgeting Prompts

Financial analysis, budgeting, and reporting prompts for founders and finance teams.

23

Monthly Financial Summary

Quick executive summary of financials

Create a concise monthly financial summary for {{month}} {{year}}. Revenue: {{amount}} ({{change}}% vs last month, {{change}}% vs budget) Expenses: {{amount}} ({{change}}% vs last month) Key line items: - Payroll: {{amount}} - Marketing: {{amount}} - Infrastructure: {{amount}} - Other: {{amount}} Cash position: {{bank_balance}} Burn rate: {{monthly_burn}} Runway: {{months}} Format as a 1-page executive summary with: 1. 3-sentence overview (good news first, then concerns) 2. Revenue breakdown by source 3. Expense highlights (over/under budget items) 4. Cash flow projection for next 3 months 5. 2 recommended actions
24

Budget Proposal Template

Request departmental budget

Write a budget proposal for the {{department}} team for {{fiscal_year}}. Requested budget: {{total_amount}} Current budget: {{current_amount}} Increase: {{percentage}}% Break down into: 1. Headcount costs (existing + new hires) 2. Tools and software 3. Marketing/advertising spend 4. Travel and events 5. Training and development 6. Contingency (10%) For each line item, provide: - Amount requested - Justification (tied to business outcomes) - What happens if cut by 20% - ROI estimate where measurable
25

Unit Economics Calculator

Understand per-customer profitability

Calculate unit economics for {{product/service}}. Pricing: {{price_per_unit_or_subscription}} Customer Acquisition Cost inputs: - Marketing spend: {{amount}}/month - Sales team cost: {{amount}}/month - New customers/month: {{number}} Retention: - Average customer lifetime: {{months}} - Monthly churn rate: {{percentage}}% - Gross margin: {{percentage}}% Calculate: 1. CAC (Customer Acquisition Cost) 2. LTV (Lifetime Value) 3. LTV:CAC ratio 4. Payback period 5. Contribution margin per customer 6. Assessment: healthy, needs improvement, or unsustainable 7. Top 3 levers to improve unit economics
26

Cost Reduction Analysis

Find savings without hurting the business

Analyze opportunities to reduce costs by {{target_percentage}}% at {{company_name}}. Current monthly expenses: - Payroll: {{amount}} - Software/tools: {{amount}} - Office/facilities: {{amount}} - Marketing: {{amount}} - Professional services: {{amount}} - Other: {{amount}} For each category, identify: 1. Potential savings amount 2. Impact on operations (low/medium/high) 3. Implementation difficulty 4. Timeline to realize savings 5. Risks Prioritize recommendations by savings / disruption ratio. Do not suggest layoffs as a first option.
27

Revenue Forecast Model

Project revenue for the next 12 months

Create a 12-month revenue forecast for {{company_name}}. Current state: - MRR: {{amount}} - Monthly growth rate (last 6 months): {{percentage}}% - Churn rate: {{percentage}}% - Average deal size: {{amount}} - Sales pipeline: {{pipeline_value}} - Close rate: {{percentage}}% Model three scenarios: 1. Conservative (current trajectory, no new initiatives) 2. Base case (planned initiatives succeed) 3. Aggressive (everything goes right) For each scenario, provide month-by-month revenue and key assumptions. Highlight the biggest variable that swings the forecast.
28

Fundraising Pitch Financials

Prepare financial slides for investors

Prepare the financial section of a pitch deck for {{company_name}} raising a {{round_type}} round of {{amount}}. Current metrics: - ARR: {{amount}} - Growth rate: {{percentage}}% MoM - Gross margin: {{percentage}}% - Burn rate: {{amount}}/month - Runway: {{months}} Create: 1. Revenue history chart data (last 12 months) 2. 3-year revenue projection with assumptions 3. Use of funds breakdown (how we'll spend the raise) 4. Key metrics slide (CAC, LTV, NRR, payback period) 5. Path to profitability narrative 6. Comparable company valuations for our stage
29

Expense Approval Framework

Create clear spending authority rules

Create an expense approval framework for {{company_name}} ({{team_size}} employees). Current pain points: {{describe_issues}} (e.g., slow approvals, unclear authority, overspending) Define: 1. Spending tiers with approval authority: - Under {{small_amount}}: self-approved - {{small_amount}} to {{medium_amount}}: manager approval - {{medium_amount}} to {{large_amount}}: VP approval - Over {{large_amount}}: CEO/CFO approval 2. Categories with specific guidelines (travel, software, consulting, events) 3. Preferred vendors list 4. Reimbursement process and timeline 5. Exceptions and emergency spending protocol
30

Cash Flow Projection

Forecast cash position for the next quarter

Create a weekly cash flow projection for the next 13 weeks. Starting cash: {{amount}} Recurring revenue: {{amount}}/month (collected: {{terms}}) Accounts receivable: {{outstanding_amount}} (expected collection: {{dates}}) Fixed expenses: {{amount}}/month (payroll: {{date}}, rent: {{date}}) Variable expenses: {{estimate}}/month Planned one-time costs: {{any_large_upcoming_expenses}} Provide: 1. Week-by-week cash position 2. Minimum cash point and when it occurs 3. Actions needed if cash drops below {{minimum_threshold}} 4. Recommendations to improve cash flow timing
31

Pricing Page Comparison

Benchmark your pricing against competitors

Compare pricing strategies across these competitors: {{competitor_1}}, {{competitor_2}}, {{competitor_3}}. Our pricing: {{our_pricing_model}} For each competitor, analyze: 1. Pricing model (per seat, usage-based, flat rate, freemium) 2. Tier structure and feature gating 3. Entry price and enterprise price 4. Free trial / freemium offering 5. Discounts (annual, volume, startup programs) Summarize: where we are more expensive, where we are cheaper, and 3 pricing adjustments to consider.
32

Board Financial Report

Prepare financials for board meeting

Prepare a board-ready financial report for Q{{quarter}} {{year}}. P&L Summary: - Revenue: {{actual}} vs {{budget}} - COGS: {{actual}} - Gross margin: {{percentage}}% - Operating expenses: {{actual}} vs {{budget}} - Net income/loss: {{amount}} Key metrics: ARR {{amount}}, customers {{count}}, NRR {{percentage}}% Format as: 1. Executive summary (3 bullets: top line, bottom line, outlook) 2. P&L table with actual, budget, and variance columns 3. Revenue analysis by segment 4. Expense analysis with notable variances explained 5. Balance sheet highlights 6. Forecast update for remainder of year 7. Financial risks and mitigation

4. Hiring & Team Management Prompts

Recruit, onboard, and manage your team more effectively. See also our dedicated AI prompts for HR.

33

Job Description Writer

Write compelling, inclusive job descriptions

Write a job description for {{job_title}} at {{company_name}}. About the role: - Department: {{department}} - Reports to: {{manager_title}} - Location: {{remote/hybrid/onsite, location}} - Level: {{junior/mid/senior/lead}} - Salary range: {{range}} (if sharing publicly) Key responsibilities (3-5): {{list_main_duties}} Required skills: {{must_haves}} Nice-to-haves: {{preferred_qualifications}} Company culture points: {{2-3_culture_highlights}} Make it concise (under 600 words), inclusive, and focused on outcomes rather than years of experience. Avoid jargon and gendered language.
34

Interview Question Set

Prepare structured interview questions

Create a structured interview question set for {{job_title}}. Interview stage: {{phone_screen/technical/behavioral/final}} Duration: {{minutes}} minutes Core competencies to assess: {{competency_1}}, {{competency_2}}, {{competency_3}} For each competency, provide: 1. The behavioral question (STAR format prompt) 2. What a strong answer looks like 3. What a weak answer looks like 4. Follow-up probe question Include 2 role-specific scenario questions and 1 culture-fit question. End with candidate questions to leave time for.
35

Performance Review Template

Write fair, actionable performance reviews

Write a performance review for {{employee_name}}, {{job_title}}, for the period {{start_date}} to {{end_date}}. Key accomplishments: {{list_3-5_achievements}} Areas for improvement: {{list_1-2_areas}} Goals from last review: {{previous_goals_and_status}} Overall rating: {{exceeds/meets/below}} expectations Include: 1. Summary paragraph (2-3 sentences) 2. Accomplishments with specific impact 3. Areas for development with concrete suggestions 4. Goals for next review period (3 SMART goals) 5. Career development discussion points Tone: constructive, specific, forward-looking. Avoid vague praise or criticism.
36

Onboarding Plan

30/60/90 day plan for new hires

Create a 30/60/90-day onboarding plan for a new {{job_title}} joining {{team_name}}. Day 1-30 (Learn): - Key people to meet: {{stakeholders}} - Systems to learn: {{tools}} - Reading/context: {{documentation}} Day 31-60 (Contribute): - First projects to own: {{starter_projects}} - Metrics to understand: {{KPIs}} Day 61-90 (Own): - Full responsibilities: {{expected_ownership}} - First major deliverable: {{deliverable}} Include daily schedule for week 1, weekly milestones, and check-in cadence with manager.
37

Team Restructure Proposal

Redesign team structure for scale

Propose a team restructuring plan for {{department/team}}. Current structure: {{describe_current_org}} Current headcount: {{number}} Pain points: {{what_is_not_working}} Growth plans: {{expected_hiring_next_12_months}} Propose: 1. New organizational structure (with reporting lines) 2. New/changed roles 3. Rationale for each change 4. Transition plan (phased over {{weeks/months}}) 5. Communication plan to the team 6. Risk mitigation (key person dependencies, morale)
38

Compensation Benchmarking

Ensure competitive pay

Help me benchmark compensation for {{job_title}} in {{location/remote}}. Our current offer: {{salary_range}} Company stage: {{startup/mid/enterprise}} Industry: {{industry}} Benefits included: {{list_benefits}} Provide: 1. Market range (25th, 50th, 75th percentile) 2. How our offer compares 3. Non-cash compensation to consider (equity, benefits, flexibility) 4. Recommendation: adjust, maintain, or restructure 5. Talking points if a candidate negotiates
39

Difficult Conversation Script

Prepare for tough management conversations

Help me prepare for a difficult conversation with {{employee_name/role}}. Situation: {{describe_the_issue}} History: {{any_previous_conversations_about_this}} Desired outcome: {{what_you_want_to_happen}} Their likely perspective: {{how_they_might_see_it}} Provide: 1. Opening statement (direct but empathetic) 2. Key points to cover (3 max) 3. Specific examples to reference 4. How to handle likely objections 5. Clear next steps and accountability 6. Closing that maintains the relationship Tone: professional, honest, caring. This is about helping them succeed.
40

Employee Engagement Survey

Measure team health and satisfaction

Design an employee engagement survey for {{company_name}} ({{team_size}} employees). Areas to cover: 1. Job satisfaction and meaning 2. Manager effectiveness 3. Growth and development 4. Compensation and benefits 5. Company culture and values 6. Work-life balance 7. Communication and transparency For each area, provide: - 2-3 Likert scale questions (strongly disagree to strongly agree) - 1 open-ended question - Benchmark context (what "good" looks like) Keep total survey under 25 questions. Include an eNPS question.
41

Outbound Recruiting Message

Write compelling cold outreach to candidates

Write 3 variations of an outbound recruiting message for {{job_title}} at {{company_name}}. Channel: {{LinkedIn/email}} What makes this role compelling: {{unique_selling_points}} Company highlights: {{culture_perks_mission}} Compensation range: {{range}} (if sharing) Variation 1: Direct and professional Variation 2: Casual and personality-driven Variation 3: Mission/impact focused Keep each under 150 words. Include a specific, low-friction CTA (not "apply now" — more like "open to a 15-min chat?").
42

PIP (Performance Improvement Plan)

Document underperformance with a path forward

Draft a Performance Improvement Plan for {{employee_name}}, {{job_title}}. Performance gaps: - {{issue_1}}: {{specific_examples}} - {{issue_2}}: {{specific_examples}} Expected standards: {{what_good_looks_like}} Support provided so far: {{previous_feedback_or_coaching}} PIP structure: 1. Clear statement of performance gaps with examples 2. Expected improvement targets (measurable) 3. Support and resources provided 4. Check-in schedule (weekly for 30/60/90 days) 5. Success criteria 6. Consequences if targets not met Tone: factual, supportive, clear. This should feel like a genuine path to success, not a prelude to termination.

5. Meetings & Communication Prompts

Run better meetings, write clearer communications, and save hours on internal docs.

43

Meeting Agenda Builder

Structure meetings for outcomes

Create a meeting agenda for: {{meeting_topic}}. Attendees: {{list_of_attendees}} Duration: {{minutes}} minutes Goal: {{desired_outcome}} Pre-read: {{any_materials_to_share_in_advance}} Format each agenda item as: - Topic ({{X}} min) — Owner: {{name}} - Context: 1 sentence - Decision/discussion needed: {{yes/no}} Include: 1. Welcome and context (2 min) 2. {{3-5 agenda items with times}} 3. Action items and next steps (5 min) 4. Parking lot for off-topic items
44

Meeting Notes to Action Items

Convert messy notes into structured outcomes

Convert these meeting notes into structured action items: Meeting: {{meeting_name}} Date: {{date}} Attendees: {{names}} Raw notes: {{paste_your_messy_notes_here}} Format as: 1. Meeting summary (3 sentences max) 2. Key decisions made 3. Action items table: Action | Owner | Deadline | Priority 4. Open questions to resolve 5. Next meeting date and agenda topics
45

All-Hands Update

Write a company-wide update

Write an all-hands update for {{company_name}} for {{month/quarter}} {{year}}. Key wins: {{list_3_achievements}} Key metrics: {{revenue/users/milestones}} Challenges: {{what_we_are_working_through}} New hires: {{names_and_roles}} Upcoming: {{what_to_look_forward_to}} Shoutouts: {{team_member_recognition}} Keep it under 500 words. Tone: transparent, energizing, human. Start with something the team will be proud of. Be honest about challenges without being alarming.
46

Executive Email

Draft a clear, concise email to leadership

Write an email to {{recipient_title}} about {{topic}}. Key message: {{what_you_need_them_to_know_or_do}} Supporting data: {{relevant_numbers}} Recommended action: {{what_you_want_them_to_approve/decide}} Deadline: {{when_you_need_a_response}} Format: 1. Subject line (clear and specific) 2. Opening: 1 sentence stating the ask 3. Context: 2-3 sentences of background 4. Data: key numbers that support your point 5. Recommendation: what you think we should do 6. Ask: specific decision or approval needed 7. Timeline Keep under 200 words. Executives scan — make every sentence earn its place.
47

Status Report

Weekly or monthly progress update

Write a status report for {{project_name}} for the week of {{date}}. Format: 🟢 On Track | 🟡 At Risk | 🔴 Blocked Overall status: {{color}} Completed this week: - {{item_1}} - {{item_2}} - {{item_3}} In progress: - {{item_1}} ({{percentage}}% complete, owner: {{name}}) - {{item_2}} ({{percentage}}% complete, owner: {{name}}) Blocked: - {{issue}} — need {{what_would_unblock}} Next week priorities: 1. {{priority_1}} 2. {{priority_2}} 3. {{priority_3}} Risks: {{any_emerging_risks}} Help needed: {{specific_asks}}
48

Bad News Communication

Deliver difficult news professionally

Draft a communication about {{bad_news_topic}} to {{audience}}. What happened: {{factual_description}} Impact: {{who_is_affected_and_how}} What we are doing about it: {{corrective_actions}} Timeline for resolution: {{when}} Channel: {{email/Slack/meeting}} Tone: {{empathetic/direct/formal}} Structure: 1. Lead with what happened (no burying the lede) 2. Acknowledge the impact 3. Explain what we are doing and timeline 4. What the audience needs to do (if anything) 5. How to ask questions or get support Do not over-apologize or make promises we cannot keep.
49

Presentation Outline

Structure any business presentation

Create a presentation outline for {{topic}}. Audience: {{who_will_attend}} Duration: {{minutes}} Goal: {{inform/persuade/decide}} Key message: {{one_sentence_takeaway}} Structure: 1. Opening hook (grab attention) 2. Problem/context (why this matters) 3. Main content (3 sections max) 4. Data/evidence 5. Recommendation 6. Call to action 7. Q&A For each section: key point, supporting evidence, and transition to next section. Total slide count: {{target_slides}}.
50

Internal Announcement

Announce changes, launches, or updates

Write an internal announcement about {{topic}}. What is changing: {{describe_change}} Why: {{reason}} Who is affected: {{teams/people}} When: {{effective_date}} What people need to do: {{required_actions}} Channel: {{Slack/email/wiki}} Tone: positive and clear Keep under 300 words. Lead with the "what" and "why" before the details. Include a FAQ section with 3 likely questions and answers.
51

Client Update Email

Keep clients informed on progress

Write a client update email for {{client_name}} regarding {{project_name}}. Progress: {{what_was_completed}} Next steps: {{what_is_coming}} Timeline: {{on_track/delayed}} — {{explanation_if_delayed}} Blockers: {{anything_needed_from_client}} Wins: {{positive_results_to_highlight}} Keep professional but warm. End with a clear next action and meeting time if needed.
52

Meeting Cancellation with Value

Cancel a meeting without wasting anyone's time

Write a message to cancel/reschedule {{meeting_name}} originally scheduled for {{date}}. Reason: {{brief_reason}} Instead of the meeting, share: 1. Key update that would have been discussed 2. Decision needed (if any) — request async input 3. Proposed new time (or confirm it's no longer needed) Format for {{Slack/email}}. Keep it respectful of everyone's time.

6. Competitor & Market Analysis Prompts

Understand your competitive landscape and market position.

53

Competitor Deep Dive

Comprehensive competitor analysis

Perform a comprehensive analysis of {{competitor_name}}. Their product: {{what_they_offer}} Their target customer: {{who_they_serve}} Their pricing: {{pricing_model}} Analyze: 1. Product strengths and weaknesses 2. Positioning and messaging strategy 3. Target customer profile 4. Pricing strategy and value perception 5. Go-to-market approach 6. Recent moves (launches, partnerships, funding) 7. Customer sentiment (common praise and complaints) 8. Where we win vs. where they win 9. Threats they pose to us 10. Opportunities they are leaving open
54

Competitive Battlecard

Sales team reference for competitive deals

Create a competitive battlecard for {{our_product}} vs {{competitor_product}}. Format for the sales team — must be scannable in 30 seconds. Include: 1. One-liner: how to position against them 2. Where we win (3 clear advantages) 3. Where they win (be honest — sales needs to know) 4. Common objections and rebuttals (3-5) 5. Trap questions to ask prospects 6. Customer proof points / case studies to reference 7. Pricing comparison 8. Migration/switching talking points
55

Market Sizing (TAM/SAM/SOM)

Estimate your addressable market

Estimate TAM, SAM, and SOM for {{product/service}} in the {{industry}} market. Product: {{what_we_sell}} Price: {{price_point}} Target customer: {{ideal_customer_profile}} Geography: {{markets_we_serve}} Calculate: 1. TAM (Total Addressable Market) — top-down and bottom-up 2. SAM (Serviceable Available Market) — our reachable segment 3. SOM (Serviceable Obtainable Market) — realistic 3-year capture 4. Key assumptions for each estimate 5. Growth rate of the overall market 6. Sources/methodology you would use to validate these numbers
56

Industry Trends Report

Stay ahead of market shifts

Summarize the top trends in the {{industry}} industry for {{year}}. Focus areas: 1. Technology shifts 2. Customer behavior changes 3. Regulatory developments 4. Emerging competitors or business models 5. Funding and M&A activity For each trend: - What is happening (1-2 sentences) - Why it matters to {{our_company}} - What we should do about it (specific action) - Timeline (happening now / 6 months / 12+ months)
57

Win/Loss Analysis

Learn from recent deal outcomes

Analyze the following recent deals and identify patterns: Won deals: - {{deal_1}}: {{size}}, {{customer_type}}, {{why_we_won}} - {{deal_2}}: {{size}}, {{customer_type}}, {{why_we_won}} - {{deal_3}}: {{size}}, {{customer_type}}, {{why_we_won}} Lost deals: - {{deal_4}}: {{size}}, {{customer_type}}, {{why_we_lost}}, {{lost_to_whom}} - {{deal_5}}: {{size}}, {{customer_type}}, {{why_we_lost}}, {{lost_to_whom}} - {{deal_6}}: {{size}}, {{customer_type}}, {{why_we_lost}}, {{lost_to_whom}} Identify: 1. Common patterns in wins 2. Common patterns in losses 3. Competitor strengths to address 4. Product gaps to close 5. Sales process improvements 6. Ideal customer profile refinement
58

Product Positioning Statement

Clarify how you stand out

Write a product positioning statement for {{product_name}}. Target customer: {{who}} Category: {{market_category}} Key differentiator: {{what_makes_us_different}} Primary benefit: {{main_value}} Proof point: {{evidence}} Provide: 1. Positioning statement (format: For [target], [product] is the [category] that [differentiator] because [proof]) 2. 3 alternative versions with different emphasis 3. Elevator pitch (30 seconds) 4. One-liner for the website 5. Competitive positioning map (us vs 3 competitors on 2 axes)
59

Customer Persona Builder

Create detailed buyer personas

Create a detailed buyer persona for {{product/service}}. What we know: - Industry: {{customer_industry}} - Company size: {{range}} - Buyer role: {{title}} - Pain points: {{known_pains}} - How they find us: {{acquisition_channels}} Build a persona with: 1. Name, title, and company profile 2. Day-in-the-life description 3. Top 3 goals and top 3 frustrations 4. Buying process and decision criteria 5. Objections they raise 6. Content they consume (blogs, podcasts, events) 7. Messaging that resonates with them 8. Messaging that turns them off
60

Competitor Content Gap Analysis

Find content opportunities they are missing

Analyze the content strategy of {{competitor_name}} (website: {{url}}). Compare against our content at {{our_url}}. Identify: 1. Topics they cover that we do not 2. Topics we cover that they do not 3. Keyword opportunities they rank for that we should target 4. Content formats they use (blog, video, podcast, tools) 5. Their content publishing frequency 6. Gaps in their content we could exploit 7. 10 content pieces we should create based on this analysis
61

Pricing Intelligence

Track and understand competitor pricing moves

Analyze recent pricing changes by competitors in the {{industry}} space. Competitors and their current pricing: - {{competitor_1}}: {{pricing}} - {{competitor_2}}: {{pricing}} - {{competitor_3}}: {{pricing}} Our pricing: {{our_pricing}} Assess: 1. Pricing trends in the market (going up, down, freemium shift) 2. How our pricing compares at each tier 3. Features included at each price point 4. Risk of price war 5. Opportunities for differentiation on value (not price) 6. Recommended pricing adjustments
62

Market Opportunity Ranking

Prioritize which markets to pursue

Rank these market opportunities for {{company_name}}: 1. {{opportunity_1}}: {{brief_description}} 2. {{opportunity_2}}: {{brief_description}} 3. {{opportunity_3}}: {{brief_description}} 4. {{opportunity_4}}: {{brief_description}} Rank each on: - Market size (1-5) - Growth rate (1-5) - Competitive intensity (1-5, where 5 = low competition) - Fit with our capabilities (1-5) - Time to revenue (1-5, where 5 = fastest) Provide weighted total and recommended focus order with rationale.

7. Customer & Product Prompts

Understand customers, improve products, and drive retention.

63

Customer Feedback Analysis

Extract insights from reviews and feedback

Analyze this customer feedback and extract actionable insights: {{paste_feedback_here — reviews, support tickets, survey responses}} Provide: 1. Top 5 themes (positive and negative) 2. Most common feature requests 3. Sentiment breakdown (positive/neutral/negative %) 4. Urgent issues requiring immediate action 5. Quick wins (easy fixes customers would love) 6. Strategic insights for product roadmap 7. Notable quotes to share with the team
64

Feature Prioritization Framework

Decide what to build next

Help me prioritize these feature requests for {{product_name}}: 1. {{feature_1}}: {{description}}, requested by {{number}} customers 2. {{feature_2}}: {{description}}, requested by {{number}} customers 3. {{feature_3}}: {{description}}, requested by {{number}} customers 4. {{feature_4}}: {{description}}, requested by {{number}} customers 5. {{feature_5}}: {{description}}, requested by {{number}} customers Score each on (1-5): - Customer impact - Revenue impact - Engineering effort (1=easy, 5=hard) - Strategic alignment - Competitive necessity Calculate: (Customer + Revenue + Strategic + Competitive) / Effort = Priority score. Recommend build order.
65

Churn Analysis

Understand and reduce customer churn

Analyze churn patterns for {{product_name}}. Churn data: - Monthly churn rate: {{percentage}}% - Common cancellation reasons: {{list_reasons}} - Average customer lifetime: {{months}} - Churned customer profile: {{who_leaves}} - Retained customer profile: {{who_stays}} Provide: 1. Root cause analysis for top 3 churn reasons 2. Early warning signals to monitor 3. Intervention strategies for at-risk customers 4. Retention offers/incentives to test 5. Product changes that would reduce churn 6. Predicted impact of each intervention
66

Product Launch Checklist

Launch a new product or feature without missing steps

Create a product launch checklist for {{product/feature_name}}. Launch date: {{date}} Target audience: {{who}} Launch type: {{soft_launch/full_launch/beta}} Checklist sections: 1. Pre-launch (2 weeks out) - Marketing materials, landing page, email sequences - Internal training for sales and support - Documentation and help articles 2. Launch day - Go/no-go criteria - Communication sequence (internal then external) - Monitoring plan 3. Post-launch (2 weeks after) - Success metrics to track - Feedback collection - Bug triage process - Iteration plan
67

NPS Response Templates

Close the loop with NPS respondents

Write response templates for NPS survey results for {{product_name}}. Create 3 templates: 1. Promoters (9-10): Thank them, ask for referral/review, offer exclusive access to something 2. Passives (7-8): Acknowledge, ask what would make it a 10, offer to help 3. Detractors (0-6): Apologize, ask for specific feedback, offer a call with a team member Each template should: - Be under 100 words - Feel personal (not mass email) - Have a clear CTA - Match our brand voice: {{tone}}
68

Product Requirements Document (PRD)

Define what to build and why

Write a PRD for {{feature_name}}. Problem: {{what_problem_this_solves}} Target user: {{who_benefits}} Success metrics: {{how_we_know_it_worked}} Include: 1. Problem statement and user stories 2. Proposed solution (high level) 3. Requirements (must-have, nice-to-have, out-of-scope) 4. User flow description 5. Edge cases to handle 6. Dependencies 7. Launch criteria 8. Open questions Keep it under 2 pages. Focus on the "what" and "why," not the "how."
69

Customer Success Playbook

Standardize customer success workflows

Create a customer success playbook for {{product_name}}. Customer segments: - {{segment_1}}: {{description}}, {{count}} customers - {{segment_2}}: {{description}}, {{count}} customers For each segment, define: 1. Onboarding workflow (first 30 days) 2. Health score criteria (green/yellow/red) 3. Touchpoint cadence (calls, emails, check-ins) 4. Expansion triggers (when to upsell) 5. Risk triggers (when to intervene) 6. Renewal process (starting {{X}} days before renewal) 7. Escalation path
70

Case Study Writer

Turn a customer win into a marketing asset

Write a customer case study based on these details: Customer: {{company_name}}, {{industry}}, {{size}} Challenge: {{what_problem_they_had}} Solution: {{how_they_used_our_product}} Results: {{specific_metrics_and_outcomes}} Quote from customer: {{direct_quote_if_available}} Format: 1. Headline (results-focused) 2. Customer overview (1 paragraph) 3. Challenge (what was not working) 4. Solution (how they implemented our product) 5. Results (with specific numbers) 6. Pull quote 7. CTA Keep under 800 words. Lead with the result, not the problem.
71

Pricing Objection Handler

Respond to 'too expensive' objections

Our product {{product_name}} costs {{price}}. A prospect says "that's too expensive" or "competitor X is cheaper." Create responses for these scenarios: 1. They compared us to a cheaper competitor 2. They have budget constraints this quarter 3. They question the ROI 4. They want a discount 5. They need to justify the cost to their boss For each: 2-3 sentence response that reframes the conversation around value. Include a specific question to ask that uncovers their real concern.
72

Product Roadmap Communication

Share roadmap with customers or stakeholders

Write a product roadmap update for {{audience: customers/internal/investors}}. Recently shipped: - {{feature_1}}: {{one_sentence_description}} - {{feature_2}}: {{one_sentence_description}} Coming next (next 30 days): - {{feature_3}}: {{one_sentence_description}} On the horizon (next quarter): - {{feature_4}}: {{one_sentence_description}} - {{feature_5}}: {{one_sentence_description}} Tone: exciting but honest. Do not over-promise dates. Focus on the problems being solved, not just features.

8. Legal & Compliance Prompts

Draft starting points for legal documents. Always have a lawyer review the final version.

73

NDA Draft

Starting point for non-disclosure agreements

Draft a mutual NDA between {{company_1}} and {{company_2}}. Purpose: {{reason_for_sharing_confidential_info}} Duration: {{term_length}} Jurisdiction: {{state/country}} Include standard clauses: 1. Definition of confidential information 2. Obligations of receiving party 3. Exclusions from confidentiality 4. Term and termination 5. Return/destruction of materials 6. Remedies for breach 7. Governing law Note: This is a starting draft for legal review, not a final legal document.
74

Privacy Policy Summary

Make your privacy policy understandable

Write a plain-English summary of our privacy practices for {{company_name}}. Data we collect: {{list_data_types}} How we use it: {{purposes}} Third parties we share with: {{list}} User rights: {{what_users_can_do}} Cookies: {{yes/no, what_types}} Region: {{US/EU/global}} Write a summary that: 1. A non-lawyer can understand in 2 minutes 2. Covers the essentials honestly 3. Links to the full legal policy 4. Includes a "Your Rights" section 5. Is under 500 words
75

Terms of Service Checklist

Ensure your ToS covers the essentials

Review this Terms of Service outline for {{product_name}} and identify gaps: Current sections: {{list_current_ToS_sections}} Product type: {{SaaS/marketplace/platform}} User types: {{consumers/businesses/both}} Payment: {{free/paid/freemium}} User-generated content: {{yes/no}} API access: {{yes/no}} Identify: 1. Missing sections that should be included 2. Clauses that need strengthening 3. Industry-specific requirements 4. Recent legal developments to account for 5. Liability limitations to add Note: This is a checklist for legal review, not legal advice.
76

Contract Review Checklist

Know what to look for before signing

Create a contract review checklist for a {{contract_type}} agreement. Parties: {{our_company}} and {{counterparty}} Value: {{dollar_amount}} Term: {{duration}} Red flags to check: 1. Auto-renewal and termination clauses 2. Liability caps and indemnification 3. IP ownership and assignment 4. Non-compete and exclusivity 5. Payment terms and late penalties 6. Data handling and privacy obligations 7. Force majeure 8. Dispute resolution mechanism 9. Most favored nation clauses 10. Assignment and change of control For each item: what to look for, what is standard, and when to push back.
77

GDPR Compliance Checklist

Ensure data handling meets EU requirements

Create a GDPR compliance checklist for {{company_name}}. We handle these types of personal data: {{data_types}} We serve EU customers: {{yes/direct or indirect}} Team size: {{number}} Current measures: {{what_we_already_do}} Checklist: 1. Lawful basis for processing 2. Consent mechanisms 3. Data mapping (what, where, why) 4. Privacy notices 5. Data Subject Access Request (DSAR) process 6. Data Protection Impact Assessment (DPIA) 7. Breach notification procedure 8. Data Processing Agreements with vendors 9. Data retention and deletion policies 10. DPO requirement assessment For each: current status (done/partial/missing) and remediation steps.
78

SOW (Statement of Work)

Define project scope with a client or vendor

Draft a Statement of Work for {{project_name}}. Parties: {{our_company}} (provider) and {{client}} (client) Project: {{description}} Timeline: {{start}} to {{end}} Budget: {{amount}} Include: 1. Project overview and objectives 2. Scope of work (detailed deliverables) 3. Out of scope (explicit exclusions) 4. Timeline and milestones 5. Acceptance criteria for each deliverable 6. Payment schedule (tied to milestones) 7. Change order process 8. Assumptions and dependencies 9. Team members and responsibilities
79

Vendor Data Processing Agreement

Ensure vendors handle your data properly

Draft key clauses for a Data Processing Agreement with {{vendor_name}}. What data they will access: {{data_types}} Purpose: {{why_they_need_access}} Duration: {{contract_term}} Compliance requirements: {{GDPR/CCPA/HIPAA/SOC2}} Essential clauses: 1. Data processing scope and purpose limitation 2. Security measures required 3. Sub-processor management 4. Breach notification timeline (72 hours for GDPR) 5. Data return/deletion on termination 6. Audit rights 7. Cross-border transfer mechanisms (if applicable) Note: Starting draft for legal review.
80

Board Resolution Template

Formal record of board decisions

Draft a board resolution for {{decision}}. Company: {{company_name}} Date: {{meeting_date}} Directors present: {{names}} Resolution: - WHEREAS: {{background_context}} - RESOLVED: {{specific_decision}} Include: 1. Resolution number 2. Background recitals 3. Specific resolution language 4. Any conditions or limitations 5. Authorization for officers to execute 6. Effective date Keep formal and concise. This will be part of the corporate records.

How to Get the Best Results From These Prompts

  1. Replace every placeholder. The more specific your context, the better the output. “SaaS company selling project management software to mid-market teams” beats “tech company.”
  2. Iterate. First outputs are drafts. Ask for changes: “make it more concise,” “add more data,” “rewrite section 3 with a more formal tone.”
  3. Chain prompts together. Use the SWOT output as input for the strategy prompt. Use the competitor analysis to inform your positioning statement.
  4. Try different models. Claude excels at long strategy documents. ChatGPT is fast for shorter templates. Gemini is strong with real-time data analysis.
  5. Save what works. Create a free AI Prompt Library account to save, organize, and optimize your best prompts.

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Frequently Asked Questions

What are the best ChatGPT prompts for business?

The best business prompts are specific about your industry, role, and desired output format. This guide includes 80+ tested prompts for strategy, operations, finance, hiring, meetings, and competitor analysis — organized by business function so you can find what you need fast.

Can I use these prompts with ChatGPT free?

Yes. All prompts work with the free version of ChatGPT (GPT-3.5). For longer, more nuanced outputs — especially strategy documents and financial analysis — GPT-4 or GPT-4o will produce better results.

Do these business prompts work with Claude and Gemini?

Yes. Every prompt in this guide is model-agnostic. They work with ChatGPT, Claude, Gemini, and other LLMs. Claude is especially strong for long-form strategy documents, while Gemini excels when you need real-time data integration.

How do I customize these prompts for my business?

Replace the {{placeholders}} with your specific details — industry, company size, target market, and goals. The more context you provide, the better the output. Start with a prompt as-is, then iterate based on the results.

Are these prompts free to use for commercial purposes?

Yes. Every prompt is free to use for personal or commercial purposes. The AI-generated outputs belong to you. Save your favorites to your AI Prompt Library account for quick access.

Published by

AI Prompt Library Team

March 2026

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